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RIvET Expert manual
RIVET
Expert Manual

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Expert Manual
Author
ESP
Version
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Date
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MODIFICATIONS HISTORY ...........................................................................4
General overview of the RIvET structure.....................................................5
RIvET Main Page:............................................................................................................... 5
Proposal Overview:............................................................................................................. 5
RIvET basics...................................................................................................6
RIvET banner ........................................................................................................ 6
The RIvET banner can be divided into 3 parts: .................................................................. 6
Menu: (1)............................................................................................................................. 6
User information: (2) ........................................................................................................... 6
Action menu: (3) ................................................................................................................. 6
Change Password ................................................................................................ 6
How to proceed?................................................................................................................. 6
Navigate between the pages: .............................................................................. 7
RIvET main page ............................................................................................8
The RIvET main page can be divided into 3 parts:............................................. 8
Filters (1:).............................................................................................................. 9
Proposals list (2): ................................................................................................. 9
Navigate through the proposal list (3): ............................................................... 9
Proposal overview .......................................................................................10
Introduction: ....................................................................................................... 10
This screen can be divided into 6 different parts:............................................ 10
Proposals information (1):................................................................................. 10
Evaluation Status (2) .......................................................................................... 11
Proposal submission forms (3). ........................................................................ 11
Part B.(4) ............................................................................................................. 12
Reports (5) .......................................................................................................... 12
Proposal overview (6) ........................................................................................ 12
Record your scores: ....................................................................................13
Accept to evaluate: ............................................................................................ 13
Individual assessment report (IAR): ................................................................. 14
The evaluation form can be divided into 4 parts:.............................................................. 14
Enter scores and comments (1): ...................................................................................... 15
Declare no conflict of interest (2):..................................................................................... 15
Save as draft (3): .............................................................................................................. 15
Finalise the evaluation (4):................................................................................................ 16
Print reports: ...................................................................................................... 16
Click on
in the upper right corner in order to print your
evaluation. View other expert’s individual scores (optional). ......................... 16
View other expert’s individual scores (optional).............................................. 17
Introduction: ...................................................................................................................... 17
How to proceed?............................................................................................................... 17
The CR form can be divided into 4 parts .......................................................................... 18
Create the Consensus Report (rapporteur) ...................................................................... 19

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Start creating the Consensus report: ............................................................................ 19
Save or finalise:............................................................................................................. 19
Print report:.................................................................................................................... 19
CR approval (optional: Call dependent)............................................................ 20
Introduction ....................................................................................................................... 20
Approve/disapprove Consensus Report........................................................................... 20
You can access the Consensus Report by clicking on
How to approve/
disapprove a CR? ............................................................................................................. 20
How to approve/ disapprove a CR?.................................................................................. 21
Enter inability: .................................................................................................... 22
RIvET mailbox ..............................................................................................23
The RIvET mailbox main page can be divided into 4 parts ............................. 23
Menu (1): ............................................................................................................. 23
Create new message (2): ................................................................................... 23
Delete selected messages.(3):........................................................................... 24
Read Messages / Message list. ......................................................................... 24
Introduction: ...................................................................................................................... 24
Read messages ................................................................................................................ 24

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MODIFICATIONS HISTORY
Version
Date
AUTHOR
Description
02_00
14/02/2007
ESS
Creation of document

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General overview of the RIvET structure
The following plan gives an overview of the existing links between the different pages.
RIvET Main Page:
The RIvET main page gives you an overview of all the proposals assigned to you and the
links to the “Proposal overview” screens.
Proposal Overview:
Here you will have the possibility to download the selected proposal and to access the
“Evaluation forms”.

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RIvET basics
RIvET banner
The RIvET banner can be divided into 3 parts:
Menu: (1)
Functionalities
• Accessing the internal messaging system by clicking on the icon.
• Going back to the “evaluation overview” screen by clicking on the
button
• Changing your password by clicking on the
button.
User information: (2)
Your username and the call you are working on, are indicated here.
Action menu: (3)
Here you can print the page you are viewing on screen and access the help pages.
Change Password
How to proceed?
In order to change your password, enter the password you used in order to access the
application and then enter your new password twice:

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Caution:
The password should contain 8 to 16 characters.
Only alphanumeric and the symbols @#$%^+=* are allowed.
The password must contain: one number, one lowercase letter, one uppercase letter and one
symbol. (@#$%^+=*)
Once your login has been saved, the system will return to the main menu page.
A few examples:
Expert@2
John$Doe9
evaluatoR%1956
Navigate between the pages:
In order to navigate easily, you can use:
• The
button in order to access the previous page.
• The
button in order to go back to the “evaluation overview” screen.

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RIvET main page
The RIvET main page can be divided into 3 parts:

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Filters (1:)
You can filter the list of the proposals assigned to you according to following criteria:
Please note:
IAR: Individual Assessment Report:
Report made by the experts individually in order to prepare the consensus report (CR).
CR: Consensus Report
Report produced by the rapporteur reflecting the result of the consensus meeting.
ESR: Evaluation Summary Report
Report sent to the proposer in order to notify them of the evaluation results.
Rapporteur: Expert in charge of the Consensus Report.
Proposals list (2):
• You can sort the list of proposal by using the arrows
next to the sort criteria
headings. (1)
• You can access the proposal contents and the evaluation actions by clicking on the
link. (2)
• A short description of the proposal is also available on this screen. (3)
Navigate through the proposal list (3):
If you have more than 7 proposals to evaluate, they will be displayed on different pages.
In order to navigate between those pages you can use following links:

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Proposal overview
Introduction:
The proposal overview screen is where you will access all the proposal information and all
the actions available to you in order to perform the evaluation.
To access this screen you have to click on the link
on the main page.
This screen can be divided into 6 different parts:
Proposals information (1):
Here you will find the proposal number and acronym.

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Evaluation Status (2)
Here you will have the possibility to:
• Record your scores.
• Enter your inability to evaluate.
• Make a delivery request.
You can request the proposal or assessments documents be delivered to you.
• Evaluation status:
The evaluation status icons will give you an overview of the progress of the evaluation status
of the proposal.
Number of IAR finalised
Number of IAR in progress
Number of IAR not started
Number of CR/ESR approvals
Number of CR/ESR disapprovals
Number of CR/ESR review not started
Proposal submission forms (3).
This includes all the A parts of the submitted proposal:
• A1: General information: Proposal title, acronym, Call ID, abstract,…
• A2: Partner information: Participant number, organisation legal number, scientist in
charge name,…
• A3: Financial information: further information about the applicant (address,
qualifications,…), requested grant, total participants costs,…
• A4: Financial request.

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Note:
Please note that depending on your evaluation type not all A-parts will be present.
Part B.(4)
The B part of a proposal is the proposal itself.
Reports (5)
Subject to the call coordinator’s request and depending the evaluation requirements, the
available reports will be accessible via this box.
Proposal overview (6)
This section gives you a quick overview of the proposal.

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Record your scores:
Accept to evaluate:
You can access the evaluation form by clicking on the
link corresponding to your chosen proposal on the main screen.
Before entering your scores, you have to accept to evaluate:
A confirmation message box will be generated in order to validate your choice.
Once you have accepted to evaluate, the option
will be available and
will give you access to the evaluation form.

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Individual assessment report (IAR):
The evaluation form can be divided into 4 parts:
• The scores and comments must be completed in the first part (1).
• A declaration of “no conflict of interest” is required in order to finalise your evaluation (2).
• You will have the choice to save your evaluation as draft (3) or as finalised (4).

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Enter scores and comments (1):
• Enter your comments in the comments box. (1)
• Select the score from the dropdown list.(2)
• For the “Yes/No” questions flag your answer by checking one of the option buttons.(3)
Declare no conflict of interest (2):
In order to finalise your evaluation you will have to declare that you have no conflict of interest
for this proposal.
Save as draft (3):
If you want to make a draft of your evaluation in order to change it later click on :
This action will not finalise the current evaluation. You will have to finalise your evaluation
later on, in order to continue the process.

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Finalise the evaluation (4):
Once you are sure of your scores and comments you have to finalise the evaluation by
clicking on:
Once you have finalised your evaluation, you will not be able to change the scores or
comments.
If you have finalised by mistake and want to make further changes, please contact the
application support or Call coordinator to unlock the document.
Note:
Once you have finalised, the application will ask you to confirm your action.
Print reports:
When you want to print all comments that are in the textboxes on the screen, you need to
increase the textboxes until they show all the text on the screen. The following buttons are
used to increase adjust the textboxes:
Increase the textboxes by clicking on
Decrease the textboxes by clicking on
By clicking on
you will restore the initial configuration.
Click on
in the upper right corner in order to print your evaluation.

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View other expert’s individual scores (optional).
Introduction:
This action is optional and is not applicable for all evaluations.
This option is only available depending on the Panel workflow set-up.
Once your scores are entered and finalised for a specific proposal, you will be able to
view the scores entered and finalised by the other experts for the same proposal.
How to proceed?
Click on
on the proposal main page.
The following screen will be displayed:
You can switch between expert IARs by using the links corresponding to the expert name.

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Consensus report (CR)
The CR form can be divided into 4 parts
• Consensus information: the name of the rapporteur, panel, as well as the proposal
acronym and date of creation will appear here.(1)
• You can create your Consensus Report using a blank form or by including the merged
individual assessments.(2)
• The scores and comments will be entered in this section (3)
• This section allows you to save the report as draft or as finalised document.(4)

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Create the Consensus Report (rapporteur)
Start creating the Consensus report:
Depending on the call configuration you will have several creation method options available
for creating your Consensus report:
Do not forget to click on
in order to include the selected option.
Save or finalise:
After finalising a Consensus report you make it available to the other evaluators for
approval.
Print report:
When you want to print all comments that are in the textboxes on the screen, you need to
increase the textboxes until they show all the text on the screen. The following buttons are
used to increase adjust the textboxes:
Increase the textboxes by clicking on
Decrease the textboxes by clicking on
By clicking on
you will restore the initial configuration.
Click on “print” in the upper right corner in order to print your evaluation comments.

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CR approval (optional: Call dependent)
Introduction
Depending on the evaluation process chosen by your call coordinator the experts will
have the option to approve the CR or not (using the application tool).
Note:
Please note that, as this is not considered as an electronic signature, the CR has to be signed
by all experts involved.
Approve/disapprove Consensus Report
Once the Consensus rapporteur has finalised the CR, the following option will be
available to the other experts assigned to the proposal:
You can access the Consensus Report by clicking on

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How to approve/ disapprove a CR?
Once the CR is available for approval, the link
will be displayed in the
proposal information view.
When selected, the following screen will be displayed:
• Your comments are to be entered here (1)
• You can approve/disapprove each criterion by clicking on
option buttons (2)
• You can approve all criteria at once by clicking on
(2)

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Enter inability:
• Choose the inability reason (1)
• Enter your comments explaining the inability reason (2)
• Save (3)
Once the inability reason is saved, the following message will appear:
From this point onwards, you will no longer have access to the proposal content nor any
action related to it.
Note :
Please note that you will not be able to change this status once you have saved your inability
reason. If you require an inability status reset, contact your EC staff or the application Support
in order to unlock your inability to evaluate status.

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RIvET mailbox
The RIvET mailbox main page can be divided into 4 parts
Menu (1):
Here you can navigate between the menus available ; inbox, sent items and drafts.
Create new message (2):
You can send a message, save it as draft
or cancel it
• In this section you can select the
message recipient. (1)
• In this section you can write your
message as you would with any
standard mailbox. (2)
• You also have the possibility to add a
call ID and a proposal number as
information to your mail. (3)

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Delete selected messages.(3):
You can delete messages:
• Select the message by clicking on the check box
• Delete the message by clicking on
Read Messages / Message list.
Introduction:
Your messages will be flagged as follows:
Message not read
Message read.
Read messages
To read your received messages click on the sender’s name – the title or the sending
date.
• Message title. (1)
• Here you can navigate between messages. (2)
• By clicking on
you can reply to the sender of the message. (3)
• Here you will find the sender name, the message sent date and the related call and
proposal. (4)
• The message is displayed here. (5)